For transaction coordinators
Same hours, but 2-3x more deals managed.
Ava handles triage and intake before you open the laptop, so your day starts at the work. Every email in the right file. Nothing slipping.
- Every incoming email matched to the right deal, even with no property address in the subject line
- Contract uploaded, timeline built, checklist ready, in under 2 minutes
- Take on more deals without adding headcount
Deals one coordinator can carry
Same coordinator. Same service quality. No extra headcount. Reported by TCs running their books on Ava.
Real activity across the ListedKit network
Real activity across the ListedKit network, June 2026
Trusted by real estate teams across the country
Why TCs choose Ava
Why transaction coordinators choose AI
Ava serves as your virtual assistant, handling the time-consuming routine tasks so you can focus on the high-value coordination work that requires your expertise and personal touch.
Inbox Monitoring
Every email matched to the right deal the moment it arrives, even with no property address in the subject line.
Focus on High-Value Work
Ava reads contracts and tracks deadlines while you manage complex negotiations and client relationships.
Never Miss a Deadline
Deadline tracking calculates all critical dates and helps you stay on top of timelines.
Serve More Clients
Scale your business by taking on more transactions without the stress of manual coordination.
Increase Your Revenue
Handle 2-3x more deals with the same level of personal attention and service quality.
Document Intelligence
AI reviews contracts for missing information, inconsistencies, and potential issues.
Timeline Coordination
Add transaction timelines to Google Calendar or Outlook and coordinate with all parties.
The intake transformation
Before Ava. After Ava.
Before
You open your laptop to 40 active deals and 80 unread emails. The first 30 minutes go to triage: which email belongs to which deal, which one needs a response today, which one is buried in a thread from three weeks ago. You read every new intake manually because you can't risk missing a date. By 11am you've handled triage and intake and you haven't done any actual transaction work yet.
With Ava
Every email is already in the right deal file. The contract is already read. The timeline is already built. You open the deal and Ava tells you what needs attention today. You start at the work, not the triage.
What your day looks like when Ava handles the intake
Ava reads contracts, tracks deadlines, and manages transaction timelines so you can focus on the complex coordination and client service that makes you invaluable.
Why TCs switch to Ava for inbox and intake
Reads contracts and tracks deadlines
Contract analysis, timeline calculations, and deadline tracking
Integrates with Gmail, Outlook, and Calendar
Send emails directly from Gmail or Outlook and sync timelines to your calendar
Never needs training or supervision
Consistently accurate from day one
Built for transaction coordinators
Stay in control while Ava handles the details
You remain the expert coordinator your clients rely on, while Ava handles contract reading and deadline tracking.
- Deadline calculations and tracking from contracts
- Contract analysis and document intelligence
- Email drafting and timeline sharing capabilities
Scale your business without hiring
Take on more clients and increase your revenue without the overhead of additional staff.
- Handle multiple complex transactions simultaneously
- Maintain personal service quality at scale
- No training costs or employee management
Perfect for coordinators at every stage
New TCs
- Build your reputation with professional, error-free coordination
- Take on more clients faster without overwhelming yourself
- Learn industry best practices built into the system
Experienced TCs
- Put your expertise to work while automating routine tasks
- Focus on complex problem-solving and client relationships
- Scale your business to premium pricing tiers
Running a TC business? Grow without adding headcount.
Ava gives every TC on your team the same intake quality from day one, without the training overhead.
Before
You're managing 5 TCs across 80 active deals and you don't know what you don't know. One TC is organized. One is behind. One is new and you're not sure they're catching everything. A broker client called to ask about a deadline and you had to go find out.
With Ava
Every TC on your team runs the same intake. Every deal gets inbox intelligence and contract reading from day one. New TCs are productive immediately because Ava walks them through the workflow. Volume doubles and your operating cost goes up by credits, not salaries.
What our users say
Trusted by transaction coordinators.
“The ability for Ava to read the contracts and documents.”
“I like how it reads my documents and acts as an extra set of eyes.”
“…It removes the constant worry that I forgot something and the endless searching for documents and double-checking myself.”
Want the full picture?
See how other TCs run their business on Ava, from solo operators to 25-person teams.
Read customer stories →Questions
Frequently asked questions
What is an AI transaction coordinator?
An AI transaction coordinator is software that uses artificial intelligence to handle routine parts of real estate transaction coordination, like reading contracts, calculating deadlines, tracking documents, and drafting emails. It works alongside you as a virtual assistant, not as a replacement. With ListedKit AI, Ava reads your purchase agreements, extracts key dates and parties, and builds your transaction timeline automatically.
Can Ava help transaction coordinators manage 30 or 40 deals at once?
Yes. Ava reads your inbox and your contracts simultaneously across all active deals. Every incoming email is matched to the right deal file automatically. Every contract is read at intake and the timeline is built within minutes. TCs managing 30 to 40 deals use Ava to handle intake and email triage so they can focus on coordination work that requires judgment.
How can TC business owners use Ava to grow without adding staff?
Ava runs the same intake workflow for every TC on your team: inbox organized by deal, contract read at intake, timeline built automatically. New TCs are productive on day one. When volume grows, you add credits, not headcount. Multi-state deals run on the correct timeline without state-specific expertise on each hire.
Can AI help transaction coordinators manage multiple deals at once?
Yes. AI handles the repetitive, time-consuming tasks across all your deals simultaneously: contract reading, deadline calculations, document tracking, and email drafting. This lets you focus your expertise on complex coordination, client communication, and problem-solving. Most TCs using Ava report handling 2-3x more transactions without sacrificing service quality.
How is ListedKit AI different from hiring a virtual assistant?
A human virtual assistant needs training, supervision, and has limited availability. Ava works instantly on every transaction with consistent accuracy: reading contracts in seconds, calculating timelines automatically, and drafting emails from your templates. There are no training costs, no onboarding period, and no scheduling conflicts. You get the productivity boost of an assistant at a fraction of the cost, starting at $14.99 per intake.
What integrations does ListedKit AI support?
ListedKit AI integrates with Gmail and Outlook for sending emails directly from your account (no AI branding), Google Calendar and Outlook Calendar for syncing transaction timelines and deadlines, and Follow Up Boss for CRM syncing. Ava works with any state's purchase agreement format, including handwritten contracts.
Do I need technical skills to use AI for transaction coordination?
No technical skills are required. You upload a contract, and Ava reads it, extracts the key details, calculates deadlines, and builds your transaction timeline. The interface is designed for transaction coordinators, not engineers. Most TCs are fully up and running within their first transaction.
What types of contracts can Ava read?
Ava reads any state's purchase agreement in real time, with no pre-setup or template configuration required. This includes standard purchase agreements, addendums, counteroffers (following logic across multiple counteroffers to find final terms), and even handwritten contracts with human-level accuracy. Ava extracts dates, parties, property info, financials, and calculates complex timelines like '7 business days before closing' automatically.
How much does ListedKit AI cost for transaction coordinators?
ListedKit AI offers transparent, usage-based pricing starting at $14.99 per intake. Your first intake is completely free so you can experience how Ava reads your contracts and listing agreements and helps you manage them through closing. There are no setup fees, no monthly minimums, and no long-term contracts. See pricing details.
See exactly how much time you're losing to manual coordination
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Explore More Solutions
ListedKit AI works for everyone in the real estate transaction.
Scale smarter, not harder.
Let Ava handle the routine coordination while you focus on growing your business and serving your clients. Your first intake is completely free, with no setup fees and a two-minute start.
Usage-based pricing starting at $14.99 per intake. See pricing.