Real estate transaction coordinator software that keeps every file current.

Real estate transaction coordinator software is the tool a TC or admin uses to run a file from contract to closing: the timeline, the task list, the documents, the parties, and the communication with each of them. Most of it is passive, meaning it tracks what the coordinator enters, so the coordinator spends a large part of the day reading email and re-typing what changed. ListedKit AI works differently. Ava reads the inbox, the contracts, and the addenda across every active file and keeps each one current, so an in-house TC team manages the closings and the exceptions instead of keeping the software updated by hand. It sits in front of the transaction management system your brokerage already requires rather than replacing it. Read about the broader transaction management software category.

An AI transaction coordinator is software that uses artificial intelligence to handle the routine parts of real estate transaction coordination: reading contracts, calculating deadlines, tracking documents, matching email to the right file, and drafting communication. It works alongside the coordinator, not as a replacement. With ListedKit AI, Ava reads your purchase agreements, extracts key dates and parties, builds the transaction timeline, and keeps it current as the deal changes, while the TC keeps the review, the judgment calls, and the coordination.

Yes. Ava reads the inbox and the contracts across every active deal in the office at the same time. Every incoming email is matched to the right file automatically, every contract is read at intake with the timeline built within minutes, and every addendum updates the file it belongs to. Teams carrying 30 to 40 active deals per coordinator use Ava for intake, triage, and keeping the record current, so the coordinator's day goes to the work that needs a person.

Give Ava the office's checklist and rules once and every coordinator runs the same intake on the same standard, whichever agent the file came from. Agents work their own deals, TCs and admins run the files, and the lead TC or operations manager sees which files are missing something or going quiet without asking anyone. Handoffs carry the file's full context because the file is current, not a summary in someone's head. New TCs and admins are productive on day one because Ava walks them through the workflow.

No. Ava removes the repetitive context work: reading, matching, extracting, and updating. The coordinator keeps everything that needs judgment: deciding what to do about the missing disclosure, negotiating a repair credit, calling the lender who has gone quiet, and managing the relationships on the deal. Ava shows every extracted field next to its source text so the review takes seconds instead of a re-read, and nothing goes out without the TC saying so.

Another person needs training, supervision, and time off, and they still spend their day reading email and updating the system. Ava works on every transaction the moment it arrives, with the same accuracy on the fortieth file as the first: reading contracts in seconds, calculating timelines, matching email, and drafting communication on your templates. There are no training costs, no onboarding period, and no coverage gaps. The next hire on your transaction desk becomes a coordination decision rather than a data-entry one, starting at $14.99 per intake.

ListedKit AI integrates with Gmail and Outlook for sending emails directly from your account (no AI branding), Google Calendar and Outlook Calendar for syncing transaction timelines and deadlines, and Follow Up Boss for CRM syncing. Ava works with any state's purchase agreement format, including handwritten contracts.

No technical skills are required. You upload a contract, and Ava reads it, extracts the key details, calculates deadlines, and builds your transaction timeline. The interface is designed for transaction coordinators, not engineers. Most TCs are fully up and running within their first transaction.

Ava reads any state's purchase agreement in real time, with no pre-setup or template configuration required. This includes standard purchase agreements, addendums, counteroffers (following logic across multiple counteroffers to find final terms), and even handwritten contracts with human-level accuracy. Ava extracts dates, parties, property info, financials, and calculates complex timelines like '7 business days before closing' automatically.

ListedKit AI is priced per transaction, starting at $14.99 per intake, with no per-seat fees, so the whole transaction desk works under one account and a coordinator who opens no new files in a slow month costs nothing. Your first intake is free so the team can see how Ava reads a real contract and keeps it current through closing. There are no setup fees, no monthly minimums, and no long-term contracts. See pricing details.

Most transaction coordinator software organizes the coordinator's work: checklists, tasks, documents, and client communication. It is useful, and it still depends on someone typing in what changed. Ava's difference is that it reads the email, contracts, and addenda itself and keeps the file current, so the team manages exceptions instead of updating software. We keep an honest roundup of the alternatives, with verified pricing, who each tool is for, and their limitations, for teams comparing options. Compare the best transaction coordinator software.

Yes. Our free contract-to-close checklist covers all eight phases from pre-contract through post-closing, and it doubles as the office standard a brokerage can run across every file. Paste your version of it into Ava's rules once and Ava applies it on every deal, turning the static list into a live timeline that updates as documents and email arrive. Download the transaction coordinator checklist.