Email Automation
Ava handles your transaction emails: replies, one-offs, and scheduled reminders.
It replies to what came in, writes any one-off you need, and sends the reminders you schedule before deadlines hit. Every draft from real deal context, every send from your own Gmail or Outlook.
Your first intake is completely free
“remind listing agent about inspection deadline tomorrow”
Hi Rosa, a quick reminder that the inspection window for 214 Maple Ave closes tomorrow, Thursday, at 2:00pm. Please confirm buyer access with your seller so we stay on schedule...
Trusted by leading real estate professionals
How it works
Three ways Ava handles email
Not one mode. Not a generic email writer. Three distinct workflows, all from real deal context.
Auto-reply
Ava reads your incoming emails and drafts a reply using deal context, the prior thread, and what it knows needs to happen next. You review and send. Nothing leaves without you.
On-demand
Any email, any situation. Tell Ava what you need: "congrats, buyer is in escrow, send timeline," "explain the inspection contingency to the buyer," "update everyone that closing moved to Friday." It drafts it with the real details from your file.
Scheduled reminders
You schedule the reminders and Ava sends them at the time you set: inspection confirmation 48 hours out, contingency follow-up 3 days before expiration, closing checklist a week before close. Set it once per deal or ask Ava to schedule from the contract, and nothing goes out that you did not put on the calendar.
Deal context
Every email comes from the actual deal
Ava uses the contract, the parties, the timeline, and the thread history. No placeholders, no generic drafts.
Prompt Any Email Anytime
Ava is always aware of your transaction. Prompt any email to any party about any aspect of the deal. It drafts it with full context.
Turn Prompts into Professional Emails
Type 'congrats, see timeline, spruce it up' and Ava writes a polished congratulations email with the transaction timeline attached. No templates needed.
Send Directly from Gmail or Outlook
Ava drafts the email and, once you approve it, sends it directly from your Gmail or Outlook account. No AI branding, no third-party sender. It's your email.
Bulk Email All Parties
Need to update everyone about a timeline change? Ava can draft and send emails to all transaction parties in one action.
Draft Responses to Client Questions
Client asks about the inspection contingency deadline? Ava drafts a response using the exact dates and terms from your contract.
Full Transaction Context
Every email Ava drafts includes accurate details from your contract: parties, dates, property address, terms. No generic templates.
Every draft starts from the contract Ava has already read. See how contract reading works, or how integrations connect your Gmail and Outlook.
Real prompts
Real prompts, professional results
See how Ava turns simple instructions into polished professional emails
“congrats buyer is in escrow, send timeline”
Professional congratulations email with personalized details and complete transaction timeline attached
“remind listing agent about inspection deadline tomorrow”
Polite reminder email with specific inspection deadline date, time, and property address from contract
“update everyone that closing moved to Friday”
Professional update email sent to all parties (buyer, seller, agents, lender, title) with new closing date
“explain to buyer why their earnest money increased”
Clear explanation email using exact contract terms and counteroffer details showing earnest money changes
Why Ava beats generic email templates
Full Transaction Context
Ava uses actual details from your contract. No placeholders, no manual filling. Every email is accurate and personalized.
Ad Hoc Emails Anytime
Templates only work for standard scenarios. Ava can draft any email about any aspect of your transaction on the fly.
Professional Tone Maintained
Your simple prompts become polished professional communications. Ava maintains appropriate tone for each recipient.
Sends from Your Email Account
No AI branding, no third-party sender. Emails come directly from your Gmail or Outlook account maintaining your professional identity.
For your role
What email automation means for your role
The same three modes mean something different depending on what you are responsible for.
Every agent on your team sends consistent, deal-accurate emails. You don't have to review every communication. Ava uses the file, not whoever happens to write the email that day.
Every email that leaves your team is on record, drafted from the actual contract. The compliance risk from a manually written email with the wrong date or party name goes away.
Consistent output across your whole team, not just the TCs who happen to be strong writers. Ava drafts from the file. The email is accurate whether it's day one or deal forty.
You stop spending 20 minutes writing emails you have written a hundred times. Tell Ava what you need in a few words. It writes it from the contract. You send.
40 active deals. Ava drafts the inspection reminder, the contingency follow-up, the closing update. You review and send. The time is in the coordination, not in the writing.
“It pulls all the transaction dates, sends emails, and updates the calendar.”
“It gives me the immediacy of working with a transaction coordinator, but without the huge price tag of having to hire someone.”
More of Ava's skills
Explore more of Ava's skills
Questions
Frequently Asked Questions
Common questions about how Ava drafts, schedules, and sends transaction email from your Gmail or Outlook, and where you stay in control of every send.
Will my clients know AI wrote the email?
No. Ava sends emails directly from your Gmail or Outlook account. Recipients see your name, your email address, and your signature. There is zero AI branding anywhere in the email. Your clients and agents will never know the difference.
How does Ava know the details of my transaction when drafting emails?
Ava has already read your contract. When you prompt an email like 'send the buyer's agent an update on the inspection timeline,' Ava already knows the agent's name, the property address, the inspection deadline, and the current status. The email goes out with real details, not placeholders you have to fill in.
Can I still use my own email templates?
Yes. You can save your best messages as reusable templates with smart placeholders that fill in automatically from each transaction's data. You can also import existing emails by dragging files or copy-pasting. Ava's AI-powered search finds the right template instantly, and you can edit anything before it sends.
What if Ava drafts something I don't like?
You always review before anything sends. Ava drafts the email and shows it to you. You can edit, rewrite, or prompt Ava to adjust the tone or content. No draft leaves your inbox without your approval.
How does real estate email automation work?
Ava reads your contract when a new deal opens and stores all the deal context: parties, property address, deadlines, and contingency terms. When an email arrives that relates to a deal, Ava can draft a reply using that context. When you need an email on demand, you give Ava a plain-language instruction and it writes it using the real details from your file. For scheduled reminders, you tell Ava which deadline to send around and who should receive it, and the reminder you scheduled goes out to the right parties at the time you set.
Can Ava send scheduled reminder emails automatically?
Yes. You can schedule Ava to send reminder emails ahead of specific deadlines: inspection confirmation 48 hours out, contingency follow-up 3 days before expiration, closing checklist a week before close. Set it per deal or ask Ava to schedule reminders directly from the contract. Reminders go out from your Gmail or Outlook at the time you specify.
Does Ava reply to incoming emails automatically?
Ava reads incoming emails and drafts replies for your review. It does not send automatically without your approval. When an email arrives on a deal, Ava drafts a reply based on the deal file, the thread history, and what needs to happen next. You review the draft and send. You stay in control of what leaves your inbox.
See it in action
Watch how Ava turns simple prompts into professional emails with full transaction context
What Our Users Say
Real feedback from real estate professionals
“As a Transaction Coordinator, I found ListedKit to be invaluable. ListedKit makes working a transaction very easy. It removes the constant worry that I forgot something and the endless searching for documents and double-checking myself.”
“I LOVE Ava! I love that all I have to do is upload my documents and let Ava work her magic to extract the details and build my transaction. The compliance piece is amazing as well.”
“I love the thinking done for you. One of my favorite functions is the auto moving of dates when an addendum is updated. I love that it pulls all contact information from email.”
“It gives me the immediacy of working with a transaction coordinator, but without the huge price tag of having to hire someone.”
“I like how it reads my documents and acts as an extra set of eyes.”
“AI utilization helps us manage our deals more effectively and stay on top of our key dates.”
“the drag-and-drop interface saves me hours each week”
Teams run their deals on ListedKit every day. Yours can start on the next one.
Your email. Your account. Ava drafts it.
Drafted replies, one-off emails, and the reminders you schedule, all from your Gmail or Outlook, all from real deal context. First intake is free.